Charges for Complete Medical Records
Right of Access Request (Patient Directed)
Children’s Mercy strives to provide timely access to your medical records. To do so, Children’s Mercy requires a valid authorization.
Children’s Mercy has determined record request fees as provided below. The determination is based upon how/where the records are stored, the medium, postage and labor costs.
If you need assistance in determining the fees related to your request, please contact Health Information Management at (816) 234-3455. Summary requests are provided at no cost. Summary requests will depend on the request.
| How record is stored | How record is released | Fee |
| EMR | CD or email | Labor for copying + supplies (CD) + postage = fee |
| EMR | Paper | Labor for copying + supplies (paper) + postage = fee |
| Hybrid (paper and EMR) | CD | Labor for copying + supplies (paper & CD) + postage = fee |
| Paper | CD | $24.85 base fee + $0.57 per page = fee MO state fees (Section 191.227, RSMo effective 2/1/17) |
| Paper | Paper | $24.85 base fee + $0.57 per page + fee MO state fees (Section 191.227, RSMo effective 2/1/17) |
| Labor | Fee |
| Copying | $12 |
| Supplies | SuppliesCD: $1 Paper: $2 |
| Postage (waived if records are picked up) | Small envelope of only discs: $2 Large envelope: $7 Box: $10 |
| FedEx | Actual cost |
Children’s Mercy reserves the right to increase the costs at any time. To request fees be waived due to a financial hardship, call (816) 234-3455.
HIPAA Authorization Third Party Request
| Labor | Fee |
| Records provided in any format | $24.85 base fee + $0.57 per page $108.88 max for records on disc MO State Fees (Section 191.227, RSMo effective 2/1/17) |
All Requestors
| Item | Fee |
| Radiology disc | $20 per disc |
| Photos on disc | $5 per disc |