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Bylaws for Kansas Patient Family Advisory Council

Application process


In order to achieve a diverse representation and work towards our mission the Council has created an application process for potential members. The Patient Family Advisory Council will review all new applications at monthly meetings. Council will then vote to fill available seats. A simple majority vote is required to approve new members.

Size


The council will strive for membership of no less than 8 family members and no more than 15 family members and no more than 6 staff members at any given time. Children’s Mercy staff are non-voting members. Recommendations for for staff representation include individuals from psychosocial services, administration, physicians, nursing, neurology, and facilities.

Terms


Commit to serve on the Kansas Patient Family Advisory Council for a minimum of 2 years. Terms begin at approval of application. Members will consist of parents and caregivers of child/children who receive at least part of their care at Children’s Mercy Kansas.

Attendance


Meetings will be held on the 4th Wednesday of every month. Consistent and active attendance is vital to the purpose of the Council. Each member is strongly encouraged to attend and participate in all PFAC meetings and conference calls. Council members are required to attend 50% of the meetings within a 12-month period either in-person or phone/videoconference. It will be assumed all members will be in attendance. If a member cannot attend, out of courtesy for the group he/she will notify the Staff Facilitator as soon as possible via email. Meetings are subject to be canceled or rescheduled if majority of members are unavailable. A quorum of 50% either in person or electronically (or a combination) is required to vote on issues. All decisions that require a vote need a simple majority to pass.

Officer elections


Council members can nominate themselves or other members for leadership roles. Elections will be held every June as terms will be limited to a year with a one-time renewal option. Leadership terms will run from July 1 to June 30 following the Children’s Mercy fiscal year.

Chair


Organize and lead meetings, including defining agenda and action items. The Chair will be the PFAC representative at official meetings when needed.

Co-Chair


Support the Chair in his/her duties including serving as acting Chair during the Chair’s absence. The Co-Chair will assume the role of Chair at the conclusion of their term as Co-Chair.

Member expectations


The council will serve as an action-oriented group, with expectations of time investment outside of the meetings. However, it is important to note that this council will not meet the needs and capacity of a Support Group.

Members will:

  • Serve as an advisory resource to administration and staff.

  • Advocate for education and clinical programs to improve the quality and accessibility of care.

  • Assist in the development and review of educational materials.

  • Respectfully listen and tactfully discuss ideas, issues and concerns.

  • Respect the privacy and confidentiality of council members, their families and all staff.

  • Actively participate with expectations of time investment outside of the meetings.

Any articles of these Guidelines may be added, deleted, or amended by majority of the vote of at least 2/3 of the Council.

Approved: 5/29/19

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