Although I do all my work at Children's mercy Hospital, I have a joint
appointment as Associate Professor in the School of Medicine at the
University of Missouri-Kansas City. In a
previous weblog entry, I described the process that I would have to
follow to get a promotion from Associate Professor to Full Professor. One
of the more difficult things that the promotion committee is asking for
is five external scholars who would review my portfolio. Here's a
description of the process from the UMKC promotion materials.
ADDITIONAL INFORMATION CONCERNING THE SELECTION OF THE FIVE (5)
EXTERNAL SCHOLARS
Please Note: The five (5) external evaluators (scholars) should be
credible experts in the candidate's specialty area who can judge the
candidate's contributions and activities in relation to his/her field
involving Teaching, Professional/clinical service, and/or Advancement of
Knowledge (Research) endeavors. The reviewers must hold full-time faculty
titles at the same or higher faculty rank than the rank the candidate is
seeking. These evaluators must be from an AAMC accredited school. A
complete list of AAMC accredited schools may be reviewed at
www.aamc.org/medicalschools.htm.
The evaluators must be impartial, should not be personal friends,
ex-colleagues, research/publication collaborators, direct
supervisors/mentors from the candidate's postgraduate institution(s)
and/or university/college of terminal degree and not be retired from an
academic institution. Only provide one (1) evaluator per institution, who
must not be affiliated with UMKC (UMC and/or KU may be selected).
Preferably the evaluators should reside geographically in different
localities throughout the country.
The candidate must contact the external evaluators to seek their
initial acceptance to review the candidate's credentials for a faculty
promotion. During the process of contacting the reviewer, necessary and
up-to-date information required on the List should be obtained. The
candidate should inform the reviewer that the SOM will be sending him/her
credentials for an evaluation and to expect the material around a given
time period. Only when the evaluator accepts should the candidate add the
name to the External Scholars' List.
It will be necessary for the candidate's Department Promotions
Committee (if one exists), the head of applicant's unit, the
Institution's Associate Dean if applicable, and SOM Faculty Coordinator
to review the candidate's List of Five (5) External Scholars to make sure
the candidate complies with the above requirements. Only when the Office
of Faculty Affairs formally approves the List can the SOM send the
candidate's credentials to the reviewers. The requirement of external
reviewers is very important to the UMKC SOM, and the letters will be
vital documents in judging the candidate's credentials.
The five (5) evaluators will receive the SOM Full-Time Non-Regular,
Non-Physician and Non-Clinical Physician Promotion Guidelines, all of
Part I Application Forms, a summary of the teaching evaluations, and
three (3) publication copies which the candidate believes best represent
his/her research endeavors if research is one of the scholarly endeavors
selected by the candidate, and any other essential information that
further enhances the candidate's activities and performance. The
evaluators will be asked to assess the above information, to render an
opinion regarding a promotion and whether the candidate holding the same
full-time/non-tenure non-physician/non-clinical physician faculty
appointment would be promoted at their academic institutions.
It is important to also note that the credentials sent to the
evaluators not be too cumbersome, detailed and lengthy as too much data
may appear to be too time-consuming and too much of an effort for the
reviewer which may induce a non-response or negative response.
Please remember that the SOM cannot recommend nor submit the
candidate's credentials to the SOM Faculty Promotions Committee for a
faculty promotion UNLESS the SOM receives at least three (3) external
evaluations for the SOM's review process.
I'm sending out a few emails to people hoping to find someone who
could help me out with this review. Here's the text of a sample email.
Subject: Help needed for promotion materials
Greetings!
I am a biostatistician at a Children's Mercy Hospital in Kansas City who
also has a joint appointment at the University of Missouri-Kansas City (UMKC)
School of Medicine.
I am seeking promotion from Associate Professor to Full Professor at UMKC.
I need some help identifying five external evaluators who will review and
comment on my promotion materials. According to the guidelines, these
evaluators 'must hold full-time faculty titles at the same or higher
faculty rank than the rank the candidate is seeking. These evaluators
must be from an AAMC accredited school.' I can't choose personal friends,
ex-colleagues, research collaborators, etc. I also cannot choose more
than one person from any institution.
I'm at a loss as to who to identify in these roles, and was hoping you
might help me find someone, either at your institution or at another
institution. The actual review would not take an excessive amount of
time. I have briefly outlined this process on my web pages at:
www.childrensmercy.org/stats/weblog2007/FacultyPromotion.asp and
www.childrensmercy.org/stats/weblog2007/ExternalScholars.asp
Any help or leads you can provide would be greatly appreciated.
Steve Simon, Standard Disclaimer
