The Blood and Marrow Transplant Program which is part of the
Hematology/Oncology Section strives to make the referral of
patients an efficient, safe, useful, and fast process for both
patient and physicians. Often times, the ability of the BMT
physician to talk directly with the referring physician or medical
caregiver can eliminate the need for the patient to have to come
and be seen. Recommendations for further evaluation to be done by
the referring caregivers may be given or discussion of the
patient's evaluation may be all that are required initially.
However, if the referring physician feels the patient needs to be
seen by the BMT team or after discussion it is deemed necessary,
this can be more efficiently facilitated by this direct
communication. Also, by direct communication between the two teams,
it can be discerned whether an emergent visit is necessary or
whether regular clinic booking can be feasible. Regardless of
whether the child needs to be seen emergently or not, the BMT team
strives to minimize the time between the referral of the patient
and the time they are initially seen at Children's Mercy
The following steps area a helpful guide to facilitating this
- Contact the BMT office at (816) 234-3265.
- Inform the receptionist that you are a medical caregiver
wishing to either discuss or refer a patient to be seen by a BMT
- Be sure to tell them that this child is new to our program
- Depending upon the immediate availability of the BMT physician,
they will be connected to you immediately or information will be
taken so you may be called back as soon as possible.
- If it is an emergency referral for a child who the medical team
feels it imperative that the child be seen the same day, be sure to
inform the receptionist of this.
- Important information to have ready includes:
- Physician name and phone numbers for return phone calls
- Child's name
- Child's date of birth
- Reason for referral
- Pertinent history, physical, labs, and other exams that may be
useful in discussing the child's management.
- Names of the parents and their phone numbers if you would like
the BMT team to contact the family directly to make the
- If available, copies of the pertinent medical records should be
faxed to (816) 855-1700. This will aid in the planning for the
child's visit to Children's Mercy Hospital.
- If surgical biopsies have already been obtained, slides and
specimens will need to be forwarded to the Children's Mercy
Pathology department for review and possibly further diagnostic
evaluation. Prior to initiation of therapy, all patients who have
had their cancer diagnosed outside of Children's Mercy will have
their pathologic specimens reviewed. The earliest receipt of these
will permit the process to proceed more quickly.
- If radiologic evaluations have been performed prior to
referral, either copies or originals of the X-ray exams need to be
forwarded to the Pediatric BMT physician. This may either be by
courier service or by having the family bring the films with them
to their initial visit at Children's Mercy. The earliest receipt of
these will permit the process to proceed more quickly.
While we are happy to see everyone referred to our BMT Program,
we want to make the visit as useful and pleasant as possible. We
have found that this process greatly increases these goals and
provides for the safest transition of care for the child. We hope
that it does not create difficulties for either the referring
caregivers or the family. Any suggestions to improve this process
are always appreciated.
As well, so that visits to the BMT Program are beneficial to
the child and caregivers, all children seen by a BMT physician must
be referred by another medical caregiver. Parents or family who
wish their child be seen by a Pediatric BMT physician at Children's
mercy should request their physician or medical caregiver to
contact us directly.